4 Effective Ways to Set Hyphenation for the Texts in Your Word Document

In the bellowing content, there will be 4 ways available for you to set hyphenation for the texts in your Word document.

From time to time, we will meet the case where Word automatically generate a line break whenever it determines there is no enough space for the last long word.A Large Amount of Space

Consequently, the long word will go to next line, leaving a large space behind the last line. This absolutely looks no good. Luckily, Word has already offered us the “Hyphenation” option. Read on and see how we can make use of the very feature in Word.

Method 1: Automatically Hyphenate the Entire Document

  1. First thing, open your document and click “Page Layout” tab.
  2. Then click “Hyphenation” in “Page Setup” group.
  3. On its drop-down menu, choose “Hyphenation Options”.Click "Page Layout" ->Click "Hyphenation" ->Click "Hyphenation Options"
  4. Now in the “Hyphenation” dialog box, check the “Automatically hyphenate document” box.
  5. Lastly, click “OK”.Check "Automatically hyphenate document" Box ->Click "OK"Automatically Hyphenate Document

Method 2: Automatically Hyphenate Open Document

This method actually uses VBA codes to create a macro that can provide you with the choice of having the existed documents hyphenated or not.

  1. First off, press “Alt+ F11” to open the VBA editor.
  2. Then click “Normal” and then “Insert”.
  3. Choose “Module” to insert a new one.Click "Normal" ->Click "Insert" ->Click "Module"
  4. Paste the following codes on the editing area and hit “Run”:Paste Codes ->Hit "Run"
Sub AutoOpen()
  Dim nReturnValue As Integer

  nReturnValue = MsgBox("Do you want to open autohyphenation?", 4, "welcome")
  If nReturnValue = 6 Then
    ActiveDocument.AutoHyphenation = True
  End If
End Sub
  1. Next time you open the document, you will see a message box, asking whether you want to hyphenate the file. Click “Yes” or “No” accordingly.Choose to Click "Yes" or "No"

Method 3: Automatically Hyphenate for Part of the Document

  1. To start with, select all texts where hyphenation is not needed.
  2. Next, click the down arrow button in “Paragraph” group under “Home” tab.
  3. In the “Paragraph” dialog box open, click “Line and Page Breaks” tab.
  4. Then check the “Don’t hyphenate” box.
  5. Click “OK”.Click "Home" ->Click Arrow Button ->Click "Line and Page Breaks" ->Click "Don't hyphenate" ->Click "OK"
  6. Finally repeat the steps in method 1 and the selected texts will be left unhyphenated.Hyphenate Part of the File

Method 4: Manually Hyphenate Selected Texts

  1. At first, select the word or text. If not, Word shall by default to apply the setting from the paragraph where the cursor is to the end of the document.
  2. Then click “Hyphenation”.
  3. And this time choose “Manual”.Select Text ->Click "Hyphenation" ->Choose "Manual"
  4. Now in the dialog box, check the hyphen position. If it’s acceptable, just click “Yes” directly. If not, place the cursor at the position where you want the hyphen to go and click “Yes” later. Then it shall jump to the next place in your selection. When there is no hyphenation need, simply click “No”.Check the Proper Place for HyphenThe Notice
  5. Lastly, Word will pop up a message box, indicating the check is over.

Differences between Automatic and Manual Hyphenation

Items Advantages Disadvantages
Automatic Hyphenation 1.         Quickly set hyphenation for the entire file.

2.         Automatically set hyphenation for the needed texts if file is revised.

1.         Some words may be left unhyphenated though they actually do need it.

2.         You can’t choose the hyphen position within a word.

3.         You have to choose an indirect way to set hyphenation for selected texts.

Manual Hyphenation 1.         You can choose whether to have a hyphenation or not, and can choose the hyphen position.

2.         You can apply the setting to the selected texts directly.

3.         If automatic hyphenation fails to work on some words, you can use manual hyphenation instead.

1.         It can be time-consuming to manually approve the words one by one.

2.         When file is revised, or new texts are added, you have to do it all over again.

Fix Word File Error

In a word, with dynamic features in Word, we can easily employ all kinds of formatting on our document. Though, most of the time, these options work just fine and satisfied, they can also go wrong in just seconds, leaving us with the broken files. Certainly, that’s not appealing. Therefore, it’s recommended to have a Word file error fix tool in advance.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including xls file recovery and pdf repair software products. For more information visit www.datanumen.com

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