In the following text, we will make a summary of 10 tips to help you eliminate distractions while working in Word.
In Word, we know there are a bunch of features enabling users to accomplish multiple different tasks fluently. Yet, sometimes there can be occasions when we just want to focus on the texts. Therefore, some of the functions may become distractions.
Here are 10 tips to help you stay away from interruption.
Tip 1: Minimize the Ribbon
For Word 2007 and later versions, there is an area in Word called “Ribbon”. On it are tabs and options. If you don’t need to use these features, you can surely hide them by clicking the arrow button on the upper-right corner of the screen. Or you can press “Ctrl+F1” to make it happen.
There is another way around. You can right click on any tab on the ribbon. Here we right click on “Home”. Then you will see the “Minimize the Ribbon” option. And just click it.
Tip 2: Remove Field Shading
When we insert fields into document, we can see it’s shaded by default. Then what if you don’t want it? Easy!
- Firstly, click “File” tab.
- Secondly, click “Options” to open “Word Options” dialog box.
- Then choose “Advanced”.
- Next scroll down to “Show document content” page.
- And choose “Never” or “When selected” for “Field shading”.
- Finally, click “OK”.
Tip 3: Stop Displaying Hidden Formatting Symbols
In “Paragraph” group under “Home” tab, there is a button you can click to hide these unnecessary symbols, including spaces, paragraph marks, etc.
Generally, a single click will be enough. But we can’t rule out some exceptions. If there are any marks left, you can take the bellowing steps:
- Use steps in tip 2 to open “Word Options” dialog box.
- This time click “Display”.
- Then go to “Always show these formatting marks on the screen” page, and clear all the boxes below.
- And click “OK”.
Tip 4: Use Full Screen Reading View
When reading a long document, you’d better open it in reading mode. You can realize it through clicking “View” tab. And then click “Full Screen Reading”. This sets your file easy for you to read and also reduces extra distracting features.
By the way, you can click “View Options” on the upper-right corner. And choose “Allow Typing” on the list. Then you will be able to edit while navigating through the texts.
What’s more, to remember the keyboard shortcuts can be a time-saver. In this case, you can press “Alt+ W& F” to open the reading mode. It only works when press “W” and “F” keys at the same time.
Tip 5: Use Web Layout
If you want the editing area expand as large as possible, you can try this trick below. Click “View” and choose “Web Layout”. Meanwhile, you can use the ways in tip 1 to minimize the ribbon.
Tip 6: Remove Ruler
- Click “View” tab.
- Then clear the “Ruler” box. Now the horizontal and vertical rulers have gone.
Tip 7: Organize Status Bar
- Right click on the status bar.
- You will see many options there. You can choose to remove some of them to manage your status bar in a neat way.
Tip 8: Hide Document Markups
- This time, click “Review” tab.
- Then in “Tracking” group, choose “Final” for “Display for Review”.
Tip 9: Remove Mini Toolbar
When you select a portion of text, you can see a floating toolbar that is what called “Mini Toolbar”. You can immediately apply formatting, choosing from the toolbar. But I find it somehow annoying, because I always wrongly click on it.
So, it would be much better if it’s gone. Luckily, here is the method I badly need:
- Go to open “Word Options” first.
- Then choose “General”.
- Under “User Interface options” page, uncheck the “Show Mini Toolbar on selection” box.
- Next, click “OK”.
Tip 10: Hide White Space between Pages
You must have noticed that there is space between each 2 document pages. It divides 2 pages. However, you can double click on this space to hide it. It’s a pretty good way to condense you file, right?
Be Cautious about Your Operations
Word is of so many features with which we can comfortably get our tasks done. Yet, we still want to customize it to make it more personalized, such as using VBA codes to work out some problems. Therefore, as suggested in this subtitle, you must be extremely careful about your operations in Word, for a single false move can get it corrupted. Then you will have to go through all the fuss to find a tool to fix damaged Word. So why not prevent it from the first place?
Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including xls data fix tool and pdf repair software products. For more information visit www.datanumen.com